Eligibility certification of student-athletes is a three-step procedure. Each of the following steps is to be completed prior to participation in any practice activities (this includes weight training and conditioning activities):
Academic Certification
It is the responsibility of each coach to submit a Tentative Roster of student athletes who will be practicing with their respective team(s) for the upcoming academic year. This list should be submitted to the IUPUI compliance Office as soon as the anticipated team members are known but no later than June 1 each year, with timely corrections and/or updates thereafter. The Compliance Office will check the academic eligibility status for each prospective student-athlete.
Admission and Matriculation Status.When there is any discrepancy between the official university record and alternate sources, the Compliance Coordinator will resolve any question with the IUPUI Office of Admissions. The Office of Admissions is responsible for all admissions decisions and for preparing the initial credit transfer recommendation for all transfer students. Individual academic departments are ultimately responsible for identification of acceptable course transfers in their respective areas of expertise.
The Office of the Registrar records all courses approved for transfer credit and provides a record of official enrollments at all times.
Initial Eligibility Verification.
The Compliance Coordinator will verify that all appropriate documents are on hand to distinguish among qualifiers, partial-qualifiers, and non-qualifiers as determined by the Initial Eligibility Clearinghouse. The Initial Eligibility Clearinghouse is the final authority unless an appeal or waiver has been authorized by the NCAA.
Class Status.
Class status for athletic eligibility is determined by the Compliance Coordinator with concurrence by the Registrar on the basis of the official IUPUI academic record and examination of original academic records from all other post-secondary institutions previously attended by the student-athlete. Class status for IUPUI eligibility purposes is NOT determined outside the Department of Athletics by any individual counselor or academic unit and may frequently differ from the classification utilized for various other purposes on campus.
Satisfactory Academic Progress.
Satisfactory academic progress is determined by the Compliance Coordinator each term after a review of the student-athlete’s official academic record and in accord with published NCAA and university guidelines. Individual academic units authorized to award degrees are responsible for the determination of the suitability and acceptance of any academic course for student-athletes enrolled in their respective programs and for establishing the criteria for retention and graduation for all students in these programs. Criteria do differ among academic units and if a student-athlete elects to change academic programs, a corresponding change in athletic eligibility may result.
Record of Prior Participation.
Each semester the Compliance Coordinator will be responsible for verification of the number of prior terms of competition in order to ensure that there is eligibility remaining for each student-athlete. This will also include verification when necessary of the number of seasons of competition utilized by each transferee at all former institutions.
